Finland – Software en informatiesystemen – Ex-post notification: Software solution(s) for curriculum and teaching programme design, timetabling and facility booking for the University of Helsinki

This is Ex-post notification for Software solution(s) for curriculum and teaching programme design, timetabling and facility booking for the University of Helsinki The University needs one or multiple information systems to support teaching planning and facility processes. In this context, teaching planning refers to a whole which includes

• Curriculum design (every four years)
• Teaching programme design (every academic year)
• Timetabling (including facility booking, every academic year) The system is also able to also support the design and establishment of degree programmes. The information system or systems offered must cover all of these areas and integrations within offered System entity. The University has used a timetabling and facility booking system for more than 10 years. Timetables drawn up annually include information on exact teaching schedules as well as the teachers and facilities assigned to teaching. In addition, University staff and external customers can book the University’s teaching facilities for other purposes (e.g., meetings and conferences). Timetabling is largely reliant on the automated timetable generation enabled by the current system. Currently, we schedule over 200,000 hours of teaching per academic year in our timetabling system, with over 150,000 hours of room bookings in over 400 facilities. The timetabling is carried out by over 100 timetabling officers (usually education coordinators) and a four-person admin team. Timetable planning currently relies heavily on the automatic timetable generation functionality provided by the existing system. With this acquisition, the University of Helsinki aims to implement a unified system that supports several interlinked processes and helps harmonize these processes across the institution. The procurement includes the following components
• Deployment project for the Cloud Services
• All necessary licenses to run the Cloud Service for four (4) years
• Maintenance and Support Services, for four (4) years It must be possible to integrate the information system or systems with other University systems, such as the Sisu student information system. The results of the completed curricula, teaching programmes and timetables, are presented to students and staff in Sisu.